Collect e-signatures from your team and from the candidate on the same document, with a signature certificate and an audit trail you can verify.

Overview

An offer letter or document can be signed by your team and the candidate, in order, on the same file:

• The team members you add sign first, as part of the offer approval flow.
• The candidate signs last, on the copy your team has already signed.
• Everyone signs with the signature saved on their profile.
• When the candidate accepts, the final PDF is the signed document plus a Certificate of completion listing every signer.
• Every step is recorded in the E-sign audit tab, and can be re-checked at any time with Verify signatures.

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Who is it relevant for?

• Companies where an offer must be countersigned by HR, a department head, or a founder before it reaches the candidate.
• Teams that need proof of who signed, when, and from where — for audit, labour law, or visa processing.
• Any document that needs more than one signature, including NDAs and policy acknowledgements.

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Team e-signatures are collected through the offer approval flow, so offer approvals must be available for your company. See Setup Custom Approval Flows. If it is not part of your current plan and you would like it as an add-on, contact [email protected] or call +971 58 174 6200.

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Step 1: Save your signature

Every person who signs needs a signature saved on their profile. This is a one-time setup.