Why should I invite our employees?

• As employees
  • They can collect and submit referrals
  • They can apply for internal jobs
• They can be added as hiring managers / interviewers in the jobs to
  • Submitting feedback while interviewing candidates.
  • Share their calendars with talent team
  • Review candidate submissions and profile

How can company employees join the ATS?

Option 1: Invite employees one-by-one

• Step 1: Go to settings: Team members

• Step 2: Invite a new user

  

• Step 3: Select role type and send invite

  

  <aside> <img src="/icons/link_blue.svg" alt="/icons/link_blue.svg" width="40px" />

  Note: For detailed information about roles and their permissions, refer to ATS Roles & Permissions

  </aside>

  <aside> ℹ️ Invited team member will receive a signup email with an OTP. It is valid for only 30 days. You can re-send the invite from the team member page.

  </aside>

Option 2: Employees can auto-join the employee portal

• Step 1: Confirm your company email domain on https://app.whitecarrot.io/#/recruiter-settings/teams

  

  <aside> 📣 How does the auto-join works?

  Anyone can sign up as an Employee using the registered company domain. By default they will only have access to the employee portal.

  </aside>

• Step 2: Send out the an email to all employees in your organization asking them to sign up

  • A sample email (please edit relevant parts before sending)

    <aside> ✉️ Hello everyone,

    We have started using the Whitecarrot ATS to streamline our recruitment or hiring process.

    To gain access to the employee account on the ATS, please follow these steps:

    • Step 1: Open link https://app.whitecarrot.io/#/signup
    • Step 2: Use your company email to register
      • For example, use [email protected]
    • Step 3: Use the OTP received on your email to get access to the employee portal
    • Step 4: Please bookmark this on your laptop

    You can use the ATS to

    • Refer candidates
    • Apply for jobs (internal transfers)

    How to Refer candidates?

    

    • If you already have the candidate details, you can submit candidate as referral:

      

    • If you want your friend(s) to apply for a job that we are hiring for

      • Copy and share your unique referral link with a potential candidate. Anyone who uses this link to submit an application will be marked as your referral candidate in our system.

      • Or to share with a wider audience, use Share on Linkedin or Share on WhatsApp.

        

    How to Apply for internal jobs?

    • Apply for jobs that are currently available internally within our company.

      

    Best regards,

    {{Your name and signature}}

    </aside>